Reception Manager (Admin Assistant to Finance and Operations)

HUNGERFORD, BERKS

FEB 2012 START

SALARY C17K-18.5K

A successful organisation conveniently located in Hungerford with modern, friendly offices are looking to identify a full time Reception Manager to join them from Feb 2012.

This is an important and diverse role within the firm, offering contact with all staff within the organisation, and primarily reporting to the Finance Manager & Operations Director on a day to day basis.

The successful candidate will be organised and systematic in their approach as the role is multi-tasking, varied and often pressurised.  We expect the individual to take ownership of problems as they arise and show initiative in handling them.

Specific Responsibilities:

Reception:

Organise and present the reception area in a manner which reflects well upon the company;
Handle all incoming calls, transfer accordingly or take accurate messages;
Update the new enquiry database as necessary after taking new enquiries;
Meet & greet all visitors to the office;
Open all incoming post and deal with incoming deliveries;
Frank outgoing post and ensure that it reaches the post office each night;
• Ensure that meeting rooms look attractive and welcoming and are kept tidy.

General Admin:

Take cheques to the bank as required;
Maintain an adequate stock of stationery supplies;
Maintain adequate stocks of catering and cleaning supplies;
Organise the petty cash & keep accurate records for accounting purposes;
Organise couriers for outgoing packages as required;
• Assist the Operations Director with occasional Facilities Management tasks.

Sales Admin:

Complete the Sales Order Processing function for the Service Team;
Share responsibility for processing Company e-Commerce orders;
• Cover the Sales Order Processing function for the Equipment Sales Teams during holidays & sickness.

Assist the Finance Manager as time allows:

Assist with supplier payment cheque runs;
Reconcile supplier statements;
Run & collate monthly Management Meetings reports;
• Other ad hoc admin tasks when necessary.

Assist other members of the Management Team as required

Hours of work: Mon-Fri 9.00am-5.30pm

Benefits include 20 days holiday plus all bank holidays; free parking; subsidised gym membership, private healthcare.

Interviews to take place within the next 2 weeks with a view to starting in early-mid February ideally.

Shortlisted candidates will be asked to complete a range of skill assessments relevant to the job to complement their application and attend a personal interview in Newbury.

We make every effort to respond to your application within 3 working days.

 

For more information or to apply please contact Abigail Brown, email This e-mail address is being protected from spam bots, you need JavaScript enabled to view it