Facilities Events Administrator

Posted on: 2018-11-01

Sector: Facilities Management

Location: Greater London

Type: Permanent / Full Time


Facilities Events Administrator
Central London, UK
Full time, Perm
£26,000 per annum

Role Purpose

Our client currently has an exciting opportunity for a Facilities Event Administrator in Central London. This is an excellent opportunity for someone with either Events or Facilities Admin experience to join a dynamic and fast paced team.

What this job involves

  • Work with the events team, ensuring all events are successfully supported relating to facilities
  • Work with the onsite facilities team to ensure planned preventative and reactive tasks are completed
  • Perform conference room furniture set-ups for meetings and events, both on and off site
  • Assist with the physical setting up of events including setting up of stages/props/screens etc.
  • Regularly work with external contractors, e.g. cleaning, AV team, production crews and event hosts
  • Resolve problems associated with all event services including: janitorial, parking, conference rooms, interior furnishings, fixtures and equipment.
  • Provides support for guests, visitors and employees at during events and in the day to day running of the office environment
  • Assists with the coordination and booking for internal and external events, including working with internal booking systems and Outlook calendar management
  • Carry out quality audits of all event spaces, furniture and equipment on a regular basis, logging all issues and ensuring actions are completed on time
  • Provide admin support for meetings and conference room reservations, as needed and directed
  • Ensure completion of daily checks and delivery of committed services and overall client satisfaction
  • Work with the internal Task system to keep track of all requested Facilities work and close out actions according to SLAs.
  • Work as part overall FM team on facilities related tasks including first line fix, post room support, small painting works, replacement of light bulbs and manual handling

To apply you need to be demonstrate the following skills and experience:

  • Experienced professional with a minimum of 1 year in a related role, in particular within a facilities, entertainment and customer environment
  • Experienced in a hands-on role working within an events environment and facilities environment
  • Able to demonstrate outstanding customer service skills and orientation
  • Able to maintain professionalism at all times under stressful situations
  • Able to multitask and work without direct supervision
  • Proficient in Outlook & MS Office
  • Experienced in working in a fast-paced, multi-national environment

Consultant Details

Chantal Cleminson

Recruitment Manager

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