Facilities Manager (Germany)

Posted on: 2018-03-22

Sector: Facilities Management

Position: Administration

Location: Germany

Type: Permanent / Full Time

Description

Facilities Manager (Germany)
Salary €65-67k
Permanent
Based outskirts of Stuttgart

We have an exciting opportunity for a Facilities Manager based on the outskirts of Stuttgart in Germany working for a Service Provider, onsite at a large Tech company.
As the Facilities Manager will lead a team to ensure management of the day-to-day client activities for assigned properties and support the Senior Facilities Manager by being the on-site key point of contact for key stakeholders and client.
The role will have responsibility for service quality, help desk task resolution, maintenance and operations, contract services, safe working practices, purchasing of material, equipment & supplies and site budgets accuracy.

Ideal Experience

  • Qualification in Facilities Management, building, business or other related field &/or  3-5 years’ experience in facilities, property management, hospitality or related field
  • Excellent people skills and ability to interact with a wide range of client staff and demands
  • Knowledge of Occupational Safety requirements
  • Strong PC literacy and proven ability to manage daily activities using various systems
  • Knowledge of vendor management for specialised services
  • Knowledge of critical facilities and a understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system)
  • Proven capacity to understand and interpret commercial contracts
  • Budget management and financial analysis skills
  • Demonstrated experience with continuous improvement initiatives (highly desirable)
  • Experience working in Technology Company (desirable)

Personal Characteristics

  • Strong communicator – Good presentation skills and possesses strong verbal & written communication skills also an active listener
  • Passion for quality – has an eye for detail to make sure the best delivery of services
  • Self-motivated; confident & energetic
  • Ability to effectively deal with stressful situations
  • Flexible – able to adapt to rapidly changing situations
  • Strongly goal-oriented – able to focus on meeting all performance targets
  • Is a team player – able to cooperate and work well with others to meet targets
  • Proven ability to initiate and follow through with improvement initiatives
  • Exhibits honesty & trustworthiness
  • Open to new ideas & willing to challenge status quo

What the job involves:

Leadership

  • Management and coaching of the team
  • Develop and sustain a high-quality well motivated team
  • Ensure high staff morale, trust and work ethic
  • Build and maintain an environment that supports teamwork, co-operation and performance excellence 
  • Mentor and enable Training & Development of team members

Client/Stakeholder Management

  • Proactively engage stakeholders to ensure that on site client’s expectations are met
  • Build and develop effective client / stakeholder relationships across multiple levels of the organisation
  • On-site key point of contact for Facilities in the client’s premises
  • Procurement & Vendor Management
  • Ensure vendors are well-managed, delivering services on time and within budget
  • Ensure that vendor procurement processes comply with agreed client procurement guidelines as well as best practice

Contracts Management

  • Plan and manage all contracts to ensure that they are professionally delivered at the right costs
  • Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed
  • Ensure contracts are continually assessed to deliver best value to the client
  • Finance Management / Cost Control / Profitability
  • Actively work to ensure that the site’s financial operations are meeting or exceeding targets and control requirements 
  • Ensure financial processes are followed at all times

Health & Safety Management

  • Ensure the provision of a safe working environment
  • Ensure compliance with statutory regulations on fire, health and safety standards

Site Operations Management

  • Recommend continuous quality improvement practices and implement Industry Best Practice operations
  • Implement building procedures and performance measures and ensure they are maintained at all times
  • Ensure all Critical Environment (CEM) requirements are met
  • Review existing operations regularly to reduce costs and improve operational standards
  • 24/7 emergency call support and site attendance is required

Risk Management

  • Ensure a property risk management program including audits is implemented and maintained
  • Ensure disaster recovering and business continuity plans are implemented and maintained
  • Ensure escalation procedures and incident reporting procedures are implemented and in place
  • Assist in the development of guidelines and strategies to ensure compliance with business code of conduct
  • Achieve Key Performance Indicators and Service Level Agreement

Sounds like you? Apply today.

Consultant Details

Claire Clark

Managing Director

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